Your office furniture has a significant impact on your workday because you use the furniture throughout the day. Great office furniture should do what you need it to, fit in your workspace and ease your workflow. Here's how to select new office furniture that will benefit you and your team.
Make a List of Practical Requirements
Before you look at any office furniture, first make a list of the practical requirements that the furniture must meet. This isn't where you determine that you prefer to have a desk made of oak instead of cherry wood. Rather, this is where you identify all of the basic essentials that the furniture has to accommodate.
For example, you might need furniture that has:
• Places for a computer, landline phone, printer, scanner and fax machine
• Room to store 200 files in locked file drawers
• Space to keep a few books within arm's reach
• Large flat surfaces where drawings can be spread out
Additionally, you'll want to consider how many people the furniture has to accommodate. This may be the number of employees you have if you're purchasing cubicles. However, it could also be the number of people that need to fit around a large, flat desk where a drawing is spread out.
With a list of the practical requirements that your office furniture must meet, you'll be able to quickly identify furniture that could work and eliminate pieces that won't work. Doing this from the start will make your search for furniture easier and more efficient.
Decide Where the Furniture Will Be Located
The next step is to determine where your new office furniture will be placed. In some situations, this is predetermined either by a company's use of the office space or a room's features. For instance, you won't be able to set up your desk in the conference room, and you won't want to block a large window with a bookshelf.
In other situations, there is great flexibility in how office furniture is set up. Not only may several configurations work within a room, but you might even be able to select your office from several different rooms.
To the extent you're able, decide where your furniture will be set up. This will help you determine how large the furniture you purchase can be and whether it needs any particular features. For example, you'll know how big a desk will fit in the space you're going to use, and you'll also know whether you needed a corner desk or a straight one.
Consider the Ergonomics You Want
With all of the external criteria taken into account, it's time to consider what you want in a desk. In other words, now is the time to think about the office furniture's ergonomics.
Ergonomics is a field that endeavors to help people create work environments that increase their efficiency. It encompasses everything from workflow systems, like the motions you go through to print and retrieve a document, to design features like the angle of your arms when typing.
You don't need a doctoral degree in ergonomics to find office furniture that's well-suited to your workflow. Simply pretend you have everything you use for work and start using furniture as if it were in your office. Go through the motions you do every day, and see how easy it is to move around. Ask yourself questions like the following:
• Are your arms at a comfortable angle?
• Is there enough room for your legs?
• Do you move back and forth unnecessarily?
• How easy is it to do your work?
The office furniture that's the most comfortable and easy to use is the best ergonomically designed furniture for you. If you're interested in new office furniture, contact the experts at Ergo Office Furniture.